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Keeping a calendar can change your life. A calendar will keep you from missing meetings and appointments, as well as make your life a lot less hectic. Plus, having all of your appointments on your calendar frees up your brain to work on more important tasks.
In our experience, digital calendars are far easier to manage than paper ones. Still, there are lots of calendar apps out there. Which one should you choose? In this article, we’ll help you decide.
Below, we’ve put together a list of the best calendar apps out there. Whether you’re looking for an app that gives you lots of control, or you just want a simple calendar that stays out of your way, there’s an app for you on this list.
Google Calendar
Overview: A dependable calendar app that integrates with most productivity apps.
Google Calendar is an excellent cross-platform calendar app. It’s the default calendar on Android phones, and it also works well on iPhones. It’s simple to create new events whether you’re on your phone or computer, and everything always stays synced no matter what time zone you’re in.
Plus, Google Calendar integrates with just about any other productivity app you can think of, so it will readily fit into your existing productivity system.
If you also use Gmail, then it gets even better, as Google Calendar can automatically create events based on emails you receive. This is a lifesaver when booking things like flights or concert tickets.
Price: Free
Platforms: Android, iOS, Web
Apple Calendar
Overview: A basic calendar app for Apple enthusiasts.
If you’re all in on Apple products, then Apple Calendar is an excellent choice. It keeps all of your events synced across your iPhone, iPad, Apple Watch, Mac, and whatever shiny device Apple will dream up next.
As far as calendar functionality, Apple Calendar offers all the features you’d expect, including a strong integration with Siri that allows you to add events with just a few words.
Price: Free
Platforms: iOS, Mac, Web
Outlook Calendar
Overview: A decent calendar app that’s likely the default at your office or school.
Love it or hate it, you’re probably familiar with Outlook Calendar. It’s more or less ubiquitous in large companies and institutions such as universities. In fact, this is the app’s main advantage: lots of people already have it and use it.
The app itself is certainly solid. You can create events and reminders, send meeting requests, and view multiple calendars at once.
There aren’t any additional “fancy” or otherwise noteworthy features, and that’s fine. If you just want a basic calendar for keeping track of your meetings and work events, Outlook Calendar is perfect for the job.
Price: $69.99/year as part of Office 365 Personal, though your employer or school probably provides free access.
Platforms: Android, iOS, Mac, Windows, Web
Woven
Overview: Flexible templates and built-in scheduling tools help you save time.
Moving beyond familiar calendar apps, we have Woven. The app markets itself towards “busy professionals,” and it has a lot of interesting features that you won’t find in basic calendar apps.
To start, Woven offers “Smart Templates” to help you save time when scheduling common types of events. For instance, if you regularly have lunch meetings at the same restaurant, you can create a template that includes the restaurant location.
Speaking of meetings, Woven also includes a built-in meeting scheduling tool. This can help eliminate the back and forth emails normally required to schedule a meeting. They even offer an integration with Zoom, allowing you to easily schedule and manage your Zoom meetings from within Woven. And they recently launched an iPad app as well.
Really, the only thing Woven lacks is an Android app, though the company reports that this is in development.
Price: Free
Platforms: iOS, Mac, Windows, Web
Meetingbird
Overview: Schedule meetings without endless email exchanges.
Whether you’re a student or professional, scheduling meetings is the worst. You can spend weeks sending emails back and forth trying to find a time that works for both of you, to the point that you forget why you wanted to meet in the first place.
Meetingbird aims to solve this problem. The app syncs with Outlook Calendar and Google Calendar so that your availability for meetings is always up to date.
When you want to schedule a meeting, all you have to do is send a link with a list of times you’re available. The recipient then picks the time that works best for them, and the meeting they schedule is automatically synced to both of your calendars.
We also like that Meetingbird integrates with Zoom, our video call tool of choice, as well as Zapier, Slack, Trello, and more.
Price: Free
Platforms: Web
Fantastical 2
Overview: A multilingual Mac/iOS calendar app with one of the best Apple Watch apps we’ve seen.
If you’re an Apple user looking for an alternative to the default calendar apps on Mac/iOS, you should check out Fantastical 2.
The main strength of Fantastical 2 is its deep integration with the Apple ecosystem. Whether you’re on your Mac, iPhone, iPad, or Apple Watch, Fantastical 2 offers a beautiful, simple calendar that always stays synced.
The app has especially strong natural language processing, letting you quickly create events whether you’re at your desk or on the go. You can even do some more sophisticated things such as setting geofenced reminders (allowing you to get reminders only when you’re in a particular location).
Finally, Fantastical 2 also integrates with iCloud, Google Calendar, Outlook Calendar, and a variety of other apps. And the app is fully localized for English, French, German, Italian, Spanish, and Japanese, making it great for multilingual users or workplaces.
Price:
- Mac: $49.99 (after a 21-day free trial)
- iPhone/Apple Watch: $4.99
- iPad: $9.99
Platforms: iOS, Mac
My Study Life
Overview: A calendar app built for the unique scheduling needs of students.
While most calendar apps target busy professionals, My Study Life is different. It’s a calendar app built specifically for students, and it has some features you won’t see in other calendar apps.
To start, My Study Life includes smart scheduling features to help you keep up with your classes and extracurricular activities. If your class schedule varies with the week, My Study Life can account for that, ensuring you don’t forget a class. There’s even a special section for scheduling your exams.
Plus, My Study Life syncs your schedule across devices and works offline. This means you’ll always be able to keep track of your classes and assignments no matter your location or internet access.
Price: Free
Platforms: Android, iOS, Web
Timepage
Overview: A beautiful calendar app with handy weather and travel information.
If you love the design of Moleskine notebooks and planners, then Timepage is the calendar app you’ve been waiting for. This iOS-only app is truly beautiful, featuring an elegant, uncluttered interface that you’d expect from Moleskine.
Beneath the aesthetics, however, Timepage is a powerful calendar app. It includes natural language processing to let you easily type in events, as well as a “heat-map” view that shows how busy your month is at a glance.
Best of all, Timepage integrates with a variety of other apps to show you weather alerts and travel times to events. This way, you’ll not only remember that you have to be somewhere, but you’ll also get there on time.
Price: $1.99/month or $11.99/year (after a 7-day free trial)
Platforms: iOS
Business Calendar 2
Overview: The best calendar app for customizing your calendar’s appearance.
I’ll admit, “Business Calendar 2” sounds like something straight out of Office Space (if they had calendar apps back then, that is). But while the name might be a bit weird, the app is anything but.
Business Calendar 2 is great if you want a lot of control over the way your calendar looks. In addition to the standard day, week, month, and year views, you can adjust the calendar view to show anywhere from 1 to 14 days. And you can quickly swipe between these views so you can always find what you’re looking for.
What really makes Business Calendar 2 shine, however, are its event scheduling features. You can easily drag events around on the calendar and quickly enter event details without excessive swiping.
Plus, the app’s natural language processing lets you enter events just by talking into your phone. The app will even learn your preferences over time, automatically suggesting common locations or attendees.
Price: Free (with ads). Upgrade to the Pro version for $6.99 to remove ads and get additional features such as file attachments and event templates.
Platforms: Android
Calendar Apps Help Keep Your Life Organized
I hope this guide has helped you find the best calendar app for your needs. Whether you stick with a popular calendar app such as Google Calendar or go with a less conventional pick such as Timepage, keeping a calendar is just one part of being productive.
To learn how to build a full productivity system, check out our free course:
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Image Credits: Outlook Calendar, Woven, Timepage, paper calendar
Calendar apps on your Mac help you enhance your productivity. You can plan your day, week, month, and year to achieve your professional goals. Moreover, these apps also help you manage your personal life. Manage all your events, assignments, appointments, and reminders with the best calendar apps for Mac in 2020.
#1. Informant
The informant has bundled your task planning, notes, and calendar in a single app. On your Mac, you can easily manage everything with this single organizer.
Trusted by more than one million users, the app is pretty and smart with features like color coding and emoticons.
When you integrate your tasks in calendar views, you get clear ideas of how your day looks and goes ahead. Focus View is a unique feature of Informant. This feature allows you to pay close attention to a single day at a time. Moreover, there are customizable sections to help you see groups of tasks.
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With a strong task manager, you can create projects, use sub-tasks, and manage tasks. The addition of Franklin-style priorities is a remarkable achievement.
Price: $49.99
Download
#2. Calendar 366 II
Calendar 366 II is arguably the most complete menu bar calendar for your Mac. Organize your events, reminders, appointments, meetings, to-dos, deadlines, birthdays, and more.
Individual display and themes are notable features. You can select your preferences according to year, month, week, or day. Next create your list or agenda, and color code from light red to dark to the darkest blue.
For any common user, natural text input is a boon. This feature quickly creates events without using any drop-down menu. For example, you can simply write: “Meeting with the designer team tomorrow at 11:00 am.”
Once you create events, you can find or search them with equal ease. And make changes in your events, add attachments, or notes.
Price: $14.99
Download
#3. Fantastical – Calendar & Tasks
Fantastical shows a full calendar window having, day, month, year views. You can instantly turn on/off multiple calendars with a click.
Setting up a meeting in a different city? Then, you have a feature for the location-based reminder. How about adding a few lines to events? Yes, you can add event notes to help you recall your thoughts as well. What’s more, use the dark and light themes to add some fine customization.
Price: Free (In-app Purchases start from $4.99)
Download
#4. BusyCal
What sets BusyCal apart is the range of highly user-friendly features. The app enables you to create a quick to-do list, set reminders and alarms for future gatherings or events. Plus, you can instantly arrange events using natural language.
It displays your calendar in day, week, month, and year view. You can also customize these views as per your need. There is also an option to display a to-do list in the sidebar. Any special trait? You can also view live climate forecasts.
Price: $49.99
Download
#5. Planner Pro
Aiming to organize your daily life better, Planner Pro can be your ideal companion. The app is built with a number of effective features that help arrange tasks efficiently. You can instantly add, edit, and remove events. Besides, you will be able to modify meetings’ timings without any hassle.
For each task, you can create various notes and set them based on priority. To manage tasks a little better, you can set reminders. Don’t want anyone to bump into your secret events? You can hide them to keep special events confidential.
Apps For Mac
Price: $24.99
Download
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#6. Any.do
Organize your life and get more done with this calendar and to-do list app that’s trusted by millions of users around the world. It syncs seamlessly between your mobile, computer, web, and tablet to have your tasks, reminders, to-do lists, calendar, and schedule up-to-date at all times.
Further, you can even collaborate and get more done with any other person using shared lists and assigned tasks. It comes with a powerful widget that lets you have your calendar and to-do list always at hand for easy access. It also supports voice-entry and cross-platform usage for reminders.
Price: Free
Download
Agenda App Review
#7. InstaCal
InstaCal is simple but pretty neat regarding functionality. You can instantly open this app using a configurable keyboard shortcut. Then, you will view your calendars and configure them.
It allows you to use any calendar apps which you have added to your Mac. For instance, it works with Google Calendar, Outlook, Office 365, and more. Besides, you can use customizable calendar colors to make the interface more appealing.
Mac Agenda App Review Iphone
Price: $4.99
Download
#8. Calendars
Calendars app is your one-stop solution to access your events, weather information, Google, Facebook, birthdays, and more. This app surely saves your time as you are not supposed to check your emails and Facebook feed separately. A great boost to your productivity at the office and home.
Facebook integration in Calendars is a praiseworthy move as you can check birthdays of your loved ones with a single click. Moreover, you can check events you are invited to and friends who are going to attend the events. The app also gives you weather forecasts for up to 15 days. Now plan your day or week much in advance!
Price: Free (In-app Purchases start from $0.99)
Download
#9. EzyCal
Want to be highly productive? EzyCal helps you organize your daily tasks, meetings, be it social or professional, and manage them immaculately. Since it is a Gregorian calendar, it will let you use natural language event and set reminders with beautiful calendar views.
You can effortlessly add events and make to-do lists to remain ahead of the time. Keep track of your activities. Apply vibrant colors to highlight key sessions. How about altering the size? Yes, you can have various screen sizes to have a comfy look at your agenda.
Price: $2.99
Download
#10. Microsoft Outlook
Microsoft Outlook combines email and calendar to make your office life easier. Making the most of Microsoft 365, this app helps you access your emails, files, calendar events, and contacts across all accounts. On top of this, personalized inbox and calendar let you prioritize your tasks.
You can check multiple calendars at once and place your commitments in the right order. Just keep your favorite people front and center with calendar, contacts, and email.
A smart worker, Microsoft Outlook automatically adds your travel, bill payments, and reservations to your calendar.
Price: Free (In-app Purchases start from $69.99)
Download
That’s all, friends!
What is your plan?
Individually, people like to use calendar apps on their iOS devices. However, when in office, they prefer everything on a larger screen of Mac. Therefore, this updated list of calendar apps was long due. Which calendar app do you use on your Mac? Share your feedback with us in the comments below.
Jignesh Padhiyar is the co-founder of iGeeksBlog.com who has a keen eye for news, rumors and all the unusual stuff that happens around Apple products. During his tight schedule, Jignesh finds some moments of respite to share side-splitting contents on social media.
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